HOA Buyer Document Review

HOA Buyer Document Review – AI Search Prompt Checklist

This version is formatted for easy copy/paste into ChatGPT, Claude, Gemini, Perplexity, or other AI tools when reviewing HOA documents.

AI PROMPT:

Review the attached HOA documents including the current year budget, reserve study (if available), last 6–12 months of board minutes, annual meeting minutes, owner communications, and insurance renewal summaries.

Identify potential buyer concerns that may indicate future special assessments, financial stress, deferred maintenance, insurance concerns, or significant upcoming expenses.

Pay particular attention to discussion or references to:

special assessment

proposed assessment

emergency assessment

reserve borrowing

loan approval

line of credit

operating deficit

budget shortfall

deferred project

deferred maintenance

underfunded reserves

reserve shortfall

transfer from reserves to operations

insufficient reserves

unexpected expense

funding gap

engineering report

structural concern

destructive testing

water intrusion

building envelope

settlement

structural movement

concrete restoration

reconstruction

replacement acceleration

roof replacement

repipe

cast iron replacement

sewer line replacement

balcony rehabilitation

deck replacement

waterproofing project

insurance non-renewal

coverage reduction

deductible increase

market withdrawal

uninsured exposure

claim denial

litigation

construction defect

For each issue found:

1. Explain concern in plain English.

2. Estimate likelihood of future assessment (Low / Moderate / High).

3. Identify whether concern appears funded.

4. Provide follow-up questions buyer should ask.

5. Summarize overall HOA financial and maintenance risk.

Disclosure: This checklist is intended as an educational screening tool only and is not intended to be all-encompassing. Results depend on the quality and completeness of documents reviewed. Additional legal, reserve, engineering, insurance, title, inspection, lender, accounting, and real estate review may be necessary before making a purchase decision.